EEAS Vacancy Notice – Contract Agent FGIV – Job title : Legal Officer – BA.01.002 Legal and disciplinary matters – EEAS Headquarters

Deadline: 27-08-2021

(Source: EEAS)  

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU’s Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Division “Horizontal Coordination and Protocol (BA.01)” is directly attached to the Director General for Budget and Administration (DG BA). It is responsible for matters such as the Annual Management Plan, Business Continuity Plan and other planning, briefing and reporting processes. It handles requests for assistance from Delegations, in particular for administrative support and also relations with the Court of Auditors and OLAF. It also has a sector for Legal and Disciplinary Matters (BA.01.002), which cooperates closely with the EEAS Legal Division and supports the DG BA in all legal matters, in particular, with regards to staff issues, protocol, infrastructure and legal bases. The Division also includes the EEAS Protocol Service.

We propose:

The position of a Legal Officer in the Sector for Legal and Disciplinary Matters (BA.01.002).

Under the direction of the Head of Sector, the selected candidate will be required to provide legal analysis, advice and assistance on horizontal legal issues and policy in the field of budget and administration, including in particular and not limited to contractual and infrastructure matters.

We look for:

We are seeking a highly motivated colleague whose main tasks will include:

  • preparing legal analysis/advice and policy support advice on agreements, contracts and legislation, in particular with regards to buildings policy, co-location policy, tendering, external contracts in Delegations (e.g. lease, security, purchase, works);
  • providing legal advice on legislative drafting of internal rules, implementing rules, contracts and legal instruments;
  • providing briefing notes and legal analyses, in particular on conformity with the Financial Regulations, Staff Regulations and internal administrative rules.

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS).2

The successful candidate will be offered a contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Eligibility criteria:

Candidates for this contract agent IV post should:

  • – (i) have passed a valid EPSO CAST in FG IV;

    or

  • – (ii) be registered in the EPSO Permanent CAST in FG IV https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=All&institution=101&location=All
  • have completed university studies of at least three years attested by a diploma;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

SELECTION CRITERIA:

Candidates should:

  • have professional experience in the treatment of legal questions;
  • have sound knowledge of EU legal and institutional matters;
  • have sound knowledge of the Financial Regulation applicable to the budget of the Union, in particular in the area of building purchase and lease contracts, procurement, etc. ;
  • knowledge of the Vienna Convention on Diplomatic Relations (1961) and international law and practice on diplomatic relations is an advantage;
  • have strong drafting and analytical skills combined with sound legal judgement;
  • have knowledge of external relations, internal policies and functioning of the Union;
  • have excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;
  • have strong service attitude;
  • be fluent in English and in French (both orally and in writing);
  • be a flexible team player.

Furthermore:

  • professional experience in reviewing tender, purchase and lease contracts;
  • professional experience in applying the Financial Regulations;
  • experience working with or within other EU institutions,

would be considered as strong assets.

SPECIFIC CONDITIONS OF EMPLOYMENT:

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal Opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure3

Please send your CV and cover letter (with your EPSO CAST number) via email to ADMIN-COORD-LEGAL@eeas.europa.eu

Deadline for sending application: 27/08/2021 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address:http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: 16/09/2021

The name of the Division and the post number will be subject to change, in the context of the ongoing reorganisation of the EEAS organisational chart.

2 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CE…

3 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: (https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-s…).

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